Payroll and Expenses Coordinator

ARE YOU THE ONE?

Are you detail-driven and thrive on accuracy? Do you love working with data and take pride in getting things right the first time? If so, we want you to join our Payroll & Finance team, making a real impact on how we pay and support our people across the UK and ROI.

In this role, you’ll combine technical expertise with analytical thinking, taking ownership of payroll and expenses while ensuring full compliance with legislation and company policy. You’ll work independently, take initiative, and confidently make informed decisions that keep everything running smoothly.

WHAT YOU’LL BE UP TO

PAYROLL DELIVERY & OWNERSHIP

• Take full responsibility for multiple payrolls: monthly UK & ROI, weekly UK
• Manage end-to-end payroll processing using systems like iTrent and Sage
• Ensure all payroll outputs are reconciled, validated, and ready for approval

COMPLIANCE & GOVERNANCE

• Keep payroll fully compliant with UK & ROI legislation: PAYE, NI, pensions, statutory payments
• Stay up to date with legislative changes
• Support audits with clear, structured documentation
• Prepare statutory submissions, including P11Ds

EXPENSES MANAGEMENT

• Manage the end-to-end employee expenses process via SAP Concur
• Validate claims, ensure compliance, and reconcile payments
• Analyse spend and produce monthly reports

REPORTING & INSIGHTS

• Deliver high-quality payroll and expense reports to support decision-making
• Perform variance analysis, payroll-to-ledger reconciliations, and ad hoc reporting
• Present data clearly for non-finance teams

FINANCIAL CONTROL & RECONCILIATION

• Prepare and post payroll and expenses journals
• Reconcile control accounts and support year-end reporting and audits
• Play a key role in maintaining financial accuracy and integrity

ARE YOU OUR PERFECT PARTNER?

• You have strong UK payroll experience (ROI knowledge is a bonus)
• You’re confident in managing payrolls independently
• You’re experienced with payroll and expense systems (iTrent, Sage, SAP Concur desirable)
• You have advanced Excel skills and a love of working with data
• You have a strong understanding of payroll legislation and compliance
• You have Exceptional attention to detail and organisation
• You’re able  to manage multiple deadlines without compromising accuracy
• You’re an excellent communicator with both finance and non-finance stakeholders
• You’re able to use your Initiative  with the confidence to make informed decisions

Not essential, but it would be an advantage if you have:

• CIPP qualification
• Experience in multi-entity payroll environments
• ROI payroll knowledge
• Experience using Power Query or basic VBA

WHAT YOU CAN EXPECT FROM US

• Competitive Salary: £40,000 Per Annum  + Reward Scheme Bonus Company Sick Pay + Life Assurance: 4 times your annual salary
• 25 days annual leave + Bank holidays + a day off for your birthday
• Access to a range of discounts and perks across our key partners & beyond
• Development Opportunities

WHO ARE WE?

Brand Partnership Group empowers brands to move faster, think smarter and connect deeper. We drive change through future-focused insights, technology and impactful partnerships. Bridging brands and consumers to unlock growth, accelerate transformation and create meaningful, lasting impact.

WE TURN HUMAN CONNECTION INTO BRAND GROWTH

POINTS TO NOTE:

• Reasonable adjustments: We would like you to perform at your best at every stage of our recruitment process. Please contact us using talent@bluesquare.uk.com  if you require any adjustments that would support you throughout your application
• Whilst we strive to adhere to our closing dates, we may close the vacancy early based on interest or the progression of the role
• Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Brand Partnership Group
• If you’re an internal candidate, remember to use your company email address to apply
• Flexible working: We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.